1. Introduction:
Welcome to Aorabooks Desktop POS, your all-in-one solution for managing sales and transactions efficiently. This application is designed for businesses of all sizes to streamline daily operations, reduce errors, and provide both online and offline functionality for seamless store management.
With Aorabooks POS, you can:
Quickly process sales and generate invoices
Track payments, cash, and Card transactions
Generate reports for better business decisions
Operate offline without an internet connection after the initial setup
Sync data online whenever needed to keep records up-to-date
This guide will walk you through the application's key features, step-by-step instructions for using them, and tips to maximize productivity. Whether you are a new user or an experienced staff member, this manual will help you get the most out of Aorabooks POS.
2. POS Installation
2.1 Install Aorabooks POS:
Download the installer
Install the Aorabooks certificate (if required)
Double-click the Aorabooks certificate file.
Click Install Certificate → choose Local Machine (or Current User).
Select Place all certificates in the following store → Trusted Root Certification Authorities → click OK.
Complete the wizard and click Yes to trust the certificate.
Run the installer
Double-click the Aorabooks POS installer (.exe) and follow the on-screen instructions.
After installation, a shortcut for Aorabooks POS will appear on your desktop.
3. POS Setup
3.1 Find Organization:
Open the Aorabooks POS application.
Enter your registered email/phone/username [1]
Click Find Your Account[2]. Button. Select one if you have multiple accounts.
If you do not have an account, visit Aorabooks[3] to create an account first.
3.2 Verify Your Organization:
Before using the POS, every user must verify their organization:
Navigate to the Organization Verification screen.
Obtain your organization token (OGR token) from your admin panel on the web:
Log in to the Aorabooks web portal.
Go to Menu → Settings → POS Settings.
Scroll down to find the Token field under Desktop Application.
Copy the token.
Enter the copied token[4] in the POS application.
Click Verify[5].
Once verified, the system will load your company details, allowing you to proceed with POS setup.
3.3 Setup Your POS Environment:
After verification, you need to configure the POS with the following details:
Select Company
Choose your company[6] from the drop-down list (auto-populated after verification).
Select Branch
Pick the branch[7] where this POS terminal will operate.
Select Warehouse
Choose the warehouse[8] that will be used for stock and inventory management.
Configure POS Terminal
Assign a POS terminal[9] for tracking sales.
Optionally, configure receipt printers, cash drawers, and other peripherals.
Save Settings
Click Continue[10] to complete the POS setup.
Once setup is complete, you are ready to start processing sales and managing your store.
4. POS Dashboard and Sales Workflow
After completing organization verification and POS setup, the application will automatically redirect to the POS Dashboard. This is where all sales and store operations are managed.
On the POS Dashboard, enter your barcode secret number[11] in the login field.
Enter or Click on the Barcode Icon Button[12].
Once logged in, you are ready to start a sales session.
⚠️ Note: Only authorized users with valid barcode secret numbers can perform sales.
Before processing any sales, you must open a cashbook session:
Click Open Cashbook[13] from the dashboard menu[12].
Enter the opening cash balance[14] for the day/session.
Add any opening note[15] if necessary.
Confirm to register the Opening Cashbook[16] balance.
⚠️ Sales cannot start until the cashbook is opened.
For smoother operations, configure your POS peripherals:
Cash Drawer
Connect the cash drawer to the POS terminal.
Enter your Cash Drawer IP Address[21] with the port number.
POS Roller / Receipt Printer Size[22]
Select the paper size (e.g., 80mm, 57mm) for your receipt printer.
3. Click on the Save button to save the configuration
Scan products using a barcode scanner or enter products barcode manually.
Add the items to the sales list.
Update the selected product’s Quantity[27], Discount[28] or Rate[30].
Set overall Discount[32] if needed.
Select the payment method[34] (Cash or Card).
Enter Payable[31] amount
Save[33] the sale to print the receipt (if configured).
Repeat the process for each customer.
At the end of a sales shift or day, each POS user must close their cashbook session:
Click Closing Cashbook from the dashboard menu[12].
Enter the closing cash balance[36].
Add any closing note[37] if necessary.
Confirm to finalize the Closing Cashbook[38].
⚠️ Closing the cashbook ensures all sales are properly logged and reconciled.
All sales and session data are automatically synced with the online server. You can also manually sync:
Click the Sync Icon[23] at the top of the POS Dashboard.
Wait for the confirmation message indicating that data has been successfully synced.
Manual sync is useful when working offline or ensuring data is up-to-date across devices.
✅ Automatic or manual syncing ensures that all sales and cashbook opening/closing data are up-to-date online.
Each sales user must log in with their barcode secret number to track individual sales.
A cashbook session must be opened before sales and closed after sales.
Configure cash drawer and receipt printer settings before starting operations for a smooth workflow.
Sync data regularly to avoid discrepancies between offline and online records.
The Hold feature allows sales users to temporarily save a sale as a draft and continue it later without losing items or customer details. This is useful if a customer needs time to decide, or if another transaction needs to be processed first.
5.1 Hold a Sale
On the POS Dashboard, add products to the current sale as usual.
Instead of completing the payment, click the Hold[34] button to save as a draft.
✅ The sale is now saved as a hold/draft sale and removed from the active sales list.
Click the Load button on the POS Dashboard.
A list of all saved hold sales will appear, showing:
Invoice No
Date and Time
Quantity and
Amount
Select the sale[39] you want to continue.
The sale will load into the current active sales screen.
Once the hold sale is loaded, review the items and make any necessary changes.
Select the payment method (Cash/ Card).
Complete the sale by clicking Save.
The sale will now be recorded in the cashbook, just like a regular sale.
✅ Benefit:
The Hold feature ensures flexibility in the sales process, allowing users to manage multiple customers efficiently without losing any transaction data.
Aorabooks Desktop POS is designed to simplify and streamline your store operations, from managing sales and inventory to tracking cash and generating reports. By following the steps outlined in this guide—installing the application, verifying your organization, setting up the POS, processing sales, using hold features, and syncing data—you can ensure smooth and efficient day-to-day operations.
Important: After the initial setup and organization verification, Aorabooks POS works completely offline. Internet access is only required for the initial setup and for syncing data to update the online records.
Remember to open and close your cashbook properly, configure your peripherals, and regularly sync data to maintain accurate records. With proper use, Aorabooks POS will help you save time, reduce errors, and provide a reliable, professional experience for both staff and customers.
Thank you for choosing Aorabooks POS—your trusted partner in retail management.
